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Notes General Membership meeting 2025 online

Publish Date:

Author: Anneke Sinnema

The minutes for our most recent general membership meeting have been added to the site!

The minutes for our general membership meeting have been added to the site! You can still also look at the slides (PDF, 4,6 MB).

During the meeting, the following points came up for the board to pay special attention to:

Finance & Administration

  1. Investigate SBI code change at Chamber of Commerce

    • Advice from the Audit Committee
    • Can be done for free online
    • Consider reviewing the statutes at the same time if a notary is needed

  2. Evaluate trademark registration

    • Currently registered at a board member's address
    • Change for UK costs ~€1000, EU registration also ~€1000
    • Decision needed on whether this is worth it

Board & Organization

  1. Recruit new board members

    • General board position (one board member stepping down)
    • Treasurer position (current treasurer stepping down after 3 years)
    • Current treasurer will do handover for new treasurer

  2. Create job descriptions

    • Description for board positions (general board member)
    • Description for treasurer position
    • List of what Fronteers needs from board members and volunteers

Marketing & Communication

  1. Create marketing plan for 2026

    • Improve marketing of what Fronteers does and events
    • Discuss in next board meeting
    • Marketing committee can pick up actions from new marketing plan

  2. Website improvements

    • Place more content on website and publish things earlier
    • Add interviews with developers
    • Set up content calendar and stick to it
    • Improve events calendar to clearly show all upcoming events

  3. Improve accessibility information

    • Better communication about accessibility of event locations
    • Include information on website as well
    • Share proactively instead of reactively

Events & Activities

  1. Develop "Ask the expert" sessions

    • Further develop the concept
    • Consider interview-style as an alternative

  2. Dark Mode Conference 2026

    • Start communication earlier
    • If ticket sales go well, immediately start planning the 2027 version

  3. Plan workshops

    • Plan 2 accessibility workshops for 2026
    • Add to budget

  4. Bring back book club

    • Plan for 2026

Volunteers

  1. Improve volunteer management

    • Brainstorm about how to assign tasks to volunteers
    • More active involvement of volunteers
    • Create list of volunteer tasks
    • Better communication with volunteers (sometimes it works better to assign a task to someone specific)

  2. Support Activities Committee

    • Volunteers needed to host/organize meetups
    • Represent Fronteers during meetups

Other

  1. Handle leftover items

    • Give away board games and other items to members
    • Currently stored with some board members

  2. Check phone number status

    • Is it used for conferences?
    • Is it used for Chamber of Commerce?
    • Determine status for 2026